Agenda
Recap off cycle board actions and votes
Cancellation of Anime Detour
All in favor
Making the April meeting Virtual
All in favor
Open Session (First 30 minutes)
Reprimand/coaching punishment for not doing Reviews as board member
Scorecard for performance
Is there a definitive list for expectations and duties as board member
Who would be doing the scoring
Do peer reviews of each other 1 month before elections
Michelle volunteers to start a rough draft for guidelines
Also have members in general review board members vs just peer reviews
Verbal and written communication
Rolling badges over would include ATC membership?
If or when an anime detour badge is rolled over, the ATC membership and dues are included as well.
All in Favor
Need to tell people to purchase membership to ATC if they want to vote. Will need to promote this strongly.
Board Micromanaging, board members telling people below the coordinators what they are going to do. Should just be communicating with the coordinators.
We have gone over this many times, if it is a large scale thing, then that decision does come down to the board.
Short term falls down to the coordinators
Wants to define this so we don’t have to rehash this every time
Ex. request to leverage coordinators resources vs telling them to do something.
Proposal: The ATC board of directors can not dictate to any coordinator what the responsibilities of the coordinator's staff are, or how those staff are to fulfill those duties.
6 in favor 1 against
Planned Discussions from scheduled visiting parties/ATC Partners
NA
Equipment Rental Requests
NA
Coordinator Updates
Anime Detour
Emails went out about difference between refunds and rollovers, working with Artist Alley, Vendors. Still in holding pattern for meetings as waiting on covid
Charities
No charitable giving for this year
Michelle came up with a letter for charities we have given to in the past about the issues with Covid.
Charity we couldn’t give to, of the week, and people could donate to, via ATC Social Media (Jay posting)
Clubs
Clubs aren’t really happening right now.
Community
Still looking for community coordinator, needs to set up communication
Media Relations
Numbers are up on views on ATC facebook page, response time is about 2 hours
Nothing new on instagram
Working on Twitter
Working on ATC Twitch page, seeing where that can go
SOS
Online staff meeting last month
Focused on how to help community connect when can’t be together in person
New discord server, ATC SOS Chat house (60 participants currently)
Team has been very helpful in running and moderating
Looking at doing jackbox games, or streaming viewing party with anime, and scheduled online group activities.
Looking for ideas: bingo, mass video sharing?
Finance
Bank account $244,094.97
Education Fund $2,262.36
Leg Fund $13,151.33
Exhibitors still need to finish being paid out
Artist Alley has been paid out
Dave @ GPS financial update
Losing all of their income from cancelled rentals
If Convergence does not happen in August, then GPS will not be able to survive the year
If they don’t survive, then they would not be asking for our payment in October.
Updates on current Board projects
Proposal for recording board meetings
John does not currently have a rough draft on this
Life has been busy so they are going to continue working on this
We are a public meeting in a public space, anyone could walk in and record the whole thing since it is public, unless they are disturbing the meeting. Looking into details
Having this live streamed, helps people to be able to participate
Will try to have a proposal by May meeting
Proposal for waiving Anime Twin Cities membership costs for Anime Detour staff who meet requirements for free badge
To be a non paid volunteer you have to meet certain criteria, once you break $500 in compensation there is tax stuff involved, we are currently at about $100 in compensation (Volcon, tshirt, AD Badge, staff dinner, anniversary pins)
Need to discuss with the legal consultant further.
Clarification that people aren’t buying tickets, they are buying a membership to AD which includes the ATC Membership.
Will come back to in June
Five Year Plan
Reviewing the document
Clarifying 20,000 target each year in additional funds coming from a number of sources that are not ATC Based sources
No suggestions on %s for targets
Frustrated with lack of feedback on the document
Hard to come up with concrete plans on how to make goals
After hearing his explanations, some felt the document was completed enough
Will need to update it so it is not based on 2020 numbers
How much can we increase through advertising?
More recruiting for staff, not just SOS staff
Idea: Recover to 2019 status by 2022
Doesn’t want to steamroll 5 year plan, to entirely focus on Covid recovery.
Michelle with work with Tristan to help complete this document
Charitable Giving Proposals
Michelle will be sending out letters apologizing that we are unable to donate this year, but will promote charities through alternate means
May 3rd planning meeting will not be able to happen anymore, so we need to possibly look into voting online.
Kevin and Christina will work on this.
Kim says we should be able to budget for this.
Meeting concludes at 20:50 pm